Sr. Administrative Assistant

Practice Area administrative
Job Family Administrative Assistant
Job Type Contract
Location Greater Boston

This is a contract position, with the possibility of going perm for the right candidate. The Senior Administrative Assistant will work within the Immigration Office and is responsible for setting up and tracking work status eligibility.


Responsibilities:
  • Assist with new J-1 arrival registration and data entry of all required information into SEVIS
  • Set-up new J-1 requests and file for extensions as needed 
  • Provide backup support in SEVIS for data entry, travel signature purposes, and reporting 
  • Monitor “Alert List” in SEVIS and make necessary outreach to OIS staff, J-1 visa holders, and/or Departments regarding expirations, arrival deadlines, validation deadlines, etc.
  • Organize group informational meetings for visa holders; copying, scanning, and filing visa documents
  • Prepare and copy H-1B petitions to send to USCIS by FedEx and organize semi-annual manager/administrator meetings for H-1B approval, emailing correspondence and approval notice for these meetings with H-1B visa holders
  • Handle incoming and outgoing mail and FedEx deliveries
  • Assist with permanent job postings
  • Communicate with sponsoring departments regarding company-sponsored permanent residency applications
  • Manage office supplies, pick up and deposit checks as needed
  • Participate in on-going archival projects and other ad-hoc administrative duties as necessary
Requirements:
  • High-school degree required, advanced degree preferred
  • 3+ years of administrative support experience
  • 1+ years of experience working in a university, hospital office or immigration law firm preferred 
  • Must have experience working with J-1 and H-1B visas 
  • Experience in SEVIS is preferred
  • Excellent problem solving and analytical skills
  • Must have strong communications skills – both verbally and written

Position ID: 38530